Visitor & Volunteer Protocols in the Berkley School District

Visitors

Berkley School District uses the Raptor Visitor Management System in all our buildings to strengthen the safety of our students and staff. All visitors are required to check in at the office. Visitors will be asked to present a government-issued photo ID such as a driver's license or state ID. The photo ID scan will happen the first time you visit the building. After the first visit, you will check in using the Raptor system, but will not have to scan your ID.

The Raptor System does the following:

• Screens visitors, contractors and all volunteers in our schools.
• Keeps an electronic record of who is in each building.
• Checks the visitor's name and date of birth for comparison with a number of national databases to identify anyone on the database of registered sex offenders. No other data from the ID is gathered and the information will not be shared with any outside agency.
• Once approved, Raptor will issue a visitor ID badge that contains the visitor's photo, the date, and the purpose/location of the visit.

When leaving the building, guests are required to return to the office to be signed out.

Volunteers

Parents and Guardians are encouraged to volunteer in classrooms, chaperone field trips, and be a volunteer driver. In order to volunteer in the classroom or on school-sponsored functions, all parents/guardians must complete the Volunteer Release Form and be approved through the District process prior to any activities. Please allow up to 2 weeks for processing.

• Volunteer forms will be completed online. There is an option to fill out the Chaperone Section within the online Volunteer form. 
• Driver forms must be completed using the usual paper copy format. Remember to submit a copy of your current driver's license and proof of insurance with ALL Driver Forms even if you submitted your driver's license online.

Volunteer forms must be completed every year. If you were an approved volunteer last year, you still must complete the process again for the 2024-25 school year.